Ocean State Disaster Team (OSDT) is committed to transparent, lawful, and respectful communication. This page documents exactly how we collect and store consent from every individual who joins our mailing lists or registers for our programs.
OSDT only contacts individuals who have explicitly opted in through one of our official forms or registration processes. Every opt-in is recorded with the person's name, the form they used, the date and time of submission, and their explicit agreement to receive communications. We do not purchase lists, scrape emails, or add people without their knowledge.
All communication lists are opt-in only
OSDT collects opt-in consent from the following groups:
Volunteer Applicants
Individuals who submit a volunteer or membership application via our online application form.
Touch A Truck Vendors
Businesses and individuals who register as a vendor for the Touch A Truck event.
Vehicle Display Participants
Organizations or individuals who register a vehicle for display at Touch A Truck.
Event Sponsors
Businesses and individuals who apply to sponsor the Touch A Truck event.
Donors
Individuals who submit a donation inquiry or donate through our online portal.
Assistance Requesters
Community members who request assistance through our public intake form.
Explicit opt-in at point of collection
Every person on our contact lists provided consent through at least one of the following methods:
Checkbox Opt-In
Every registration and application form includes a clearly labeled checkbox. The checkbox is unchecked by default — users must actively check it to confirm they have read and agree to all terms and consent to receiving communications. The form cannot be submitted without this checkbox being checked.
Electronic Signature
Vendor, truck display, and event registration forms require the participant to type their full legal name as an electronic signature, confirming they are the authorized representative and agree to all stated terms.
Inline Disclosure
The consent checkbox is presented directly next to or below the full terms, waiver, and communications disclosure — ensuring the individual sees exactly what they're agreeing to before they sign.
Confirmation Email
Upon successful submission, a confirmation email is automatically sent to the address provided, restating the consent given and providing contact information if they wish to opt out.
Every opt-in creates a timestamped audit record
At the moment consent is given, OSDT's system automatically captures and stores the following data points:
🧑 Full Name
The person's legal name as entered on the form
✍️ Electronic Signature
The name typed as signature (for event/vendor forms)
📅 Date & Time
Exact timestamp (local time) of form submission
📝 Form / Source
Which specific form or registration page was used
☑️ Checkbox Confirmed
Affirmative checkbox selection logged with record
📧 Email Address
The contact address provided at time of consent
Example Consent Record (stored in our system):
Name: Jane Doe
Signature: "Jane Doe" (typed)
Timestamp: 11/10/2026, 8:50:03 PM (ET)
Source: Touch A Truck Vendor Registration Form
Checkbox: ✅ Confirmed
Consent Type: Terms agreement + communications opt-in
Only relevant, mission-related communications
By opting in, individuals may receive the following types of communications from OSDT:
We do not send unsolicited commercial emails, sell contact information, or share lists with third parties for marketing purposes.
We honor all opt-out requests promptly
Every individual has the right to:
To opt out or make a data request, contact us at:
All opt-out requests are honored within 10 business days. You will receive a confirmation once your request has been processed.
Questions about this policy?
Contact the Ocean State Disaster Team
Ocean State Disaster Team (OSDT) · Rhode Island · riosdt.net