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OSDT Touch A Truck

Participant & Vendor Terms, Policies & Liability Waiver

This document is presented to all participants at the time of registration and requires electronic consent (opt-in).

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Proof of Consent (Opt-In)

All participants — including vendors, vehicle/truck display participants, and sponsors — are required to read this document in full and provide explicit electronic consent during registration. Consent is collected via:

  • A checkbox confirming the participant has read and agrees to all terms
  • An electronic signature (typed full name)
  • A timestamped record of when consent was given

This record — including name, timestamp, and agreement confirmation — is retained by OSDT as legally valid proof of opt-in consent.

1. Set Up / Tear Down

Applies to all vendors and vehicle display participants

  • Vendors may arrive as early as 8:00 AM and no later than 9:00 AM. All set-up supporting vehicles must be off property by 9:30 AM.
  • Vendors may begin to tear down no earlier than 2:30 PM and must be completely out by 4:00 PM.
  • All vendors must have a canopy/tent with appropriate weights and are fully responsible for their tents, chairs, tables, weights, equipment, and all personal property.
  • Trash removal is the vendor's sole responsibility. Each vendor space must be cleaned thoroughly prior to departure.
  • This is a rain or shine event. No refunds will be issued due to weather.

2. Vendor Rules & Conduct

  • All vendors must comply with local health, safety, and licensing requirements applicable to their business type.
  • Food vendors must have all required permits and follow proper food handling procedures.
  • Vendors may only sell or distribute items that were approved at the time of registration.
  • OSDT reserves the right to remove any vendor who does not comply with event rules or whose conduct is deemed inappropriate.
  • Booth assignments are at the sole discretion of OSDT event organizers.

3. Liability Waiver & Release

Read carefully — this is a binding legal agreement

As the representative of the organization or individual listed in the registration, I fully understand the rules and policies set forth by The OSDT Touch-A-Truck event in regard to participation in this event.

I hereby, for myself, my heirs, executors and assignees, do waive, release, and hold OSDT Touch-A-Truck and its board members harmless from all claims or causes of action for damages or personal injury suffered by me (us) while participating in the OSDT Touch-A-Truck event. Whether known or unknown, and I understand that I am assuming the risk of any damage or injury to my property or person which I may sustain while participating in this event.

If I should suffer any injury or illness, I authorize the OSDT Touch-A-Truck representative to use discretion to have me transported to a medical facility and I take full responsibility for such action.

I hereby authorize the use of any photographs, video pictures, or other material related to the event for publicity, promotion, or news purposes, without compensation.

4. Communications Consent

By registering for this event, participants consent to receiving event-related communications from the Ocean State Disaster Team (OSDT), including confirmation emails, event updates, and post-event follow-up. You may opt out at any time by contacting touchatruck@riosdt.net.

5. How Consent Is Collected

At the time of registration via the Touch A Truck online form, each participant is required to:

  1. Review all terms and policies on the registration form (presented inline before submission)
  2. Type their full legal name as an electronic signature
  3. Check a box explicitly confirming they have read, understood, and agree to all terms

A timestamped record is generated at the moment of submission and stored alongside the registration record. This serves as verifiable proof of informed, affirmative opt-in consent.

Example consent record (generated at submission):

Signed by: "Jane Doe"

Timestamp: 11/12/2026, 6:12:35 AM

Method: Electronic signature + checkbox opt-in

Form: Touch A Truck Vendor / Truck / Sponsor Registration

Questions about this document? Contact us at touchatruck@riosdt.net

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Ocean State Disaster Team (OSDT) · All rights reserved